The document management marketplace has been with us for many years and is still going strong. The longevity of the market creates conditions where companies can have more than one document management system. Systems can be inherited through acquisition, disparate departmental systems, or systems from software vendors that is no longer supported.
DocuNECT has been used extensively by customers to migrate content from legacy systems or file-shares to newer supported platforms.
Document Migration Features
- Integration with Legacy Solutions – DocuNECT has API level integration with legacy document management systems to make it easier to connect and ingest document and metadata.
- Powerful Data Querying Options – Source data can be queried so only specific documents are migrated that comply with data retention policies, for example. This control allows you to migrate the data and documents you need.
- Data Analysis and Conversion – As the documents and data could have been collected over a long period of time the data may need converting to terms that the business currently use. If data is not available, DocuNECT can retrieve it from a third-party system, mine the document content to extract the data, or present the information to the user for confirmation using the DocuNECT Web UI.
- Document Corruption Detection, Processing and Conversion – Documents can be converted to different formats, merged together, or split apart using DocuNECT powerful document processing engine. Corrupted documents can also be detected and replaced with placeholder documents on migration.
- Migration Reconciliation – The document chain of custody from the source and target location is recorded in the audit trail for reporting. In additional. any data or document transformations are also recorded to make sure that a complete reconciliation report of the migration can be produced and reviewed.
- Processing Scalability – Document migrations can be large and time consuming and DocuNECT provides the ability to scale to increase throughput to shorten the time wherever possible. Flexible process scheduling allows the balance between production system impact and migration progress to be achieved.
Example Projects
The following list provides information on some of the migration projects DocuNECT has been used for:
- OpenText AppEnhancer
- Hyland OnBase
- Veeva RIM
- Microsoft SharePoint
- OpenText Documentum
- Generic File-Share Outputs
- Different Credit Union Host Processing Systems
Benefits
- Technological Upgrades: When an organization adopts new document management systems or upgrades existing ones, migrating documents ensures that data is compatible with the latest technologies and features.
- Software Consolidation: In situations where an organization has multiple document repositories or file systems, migrating documents to a single, centralized system can improve efficiency, accessibility, and overall document management.
- Compliance Requirements: Changes in industry regulations or compliance standards may necessitate the migration of documents to ensure that they meet the latest legal and regulatory requirements.
- Legacy System Retirement: When organizations retire or replace legacy systems, they often need to migrate documents to the new system to maintain access to historical data and ensure a smooth transition and save maintenance costs
- Enhanced Security: Migrating documents to a more secure document management system can be a motivation for migration, especially if the current system lacks robust security features.
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