Software releases, updates and announcements.

Webinar: Turn SharePoint Plans into Reality with DocuNECT

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Over 70% of participants in a recent AIIM survey indicated that their companies currently use or have immediate plans to use SharePoint 2007/MOSS for Collaboration/workspaces and Document management (check in/check out). File share replacement, scanning/imaging, and email management applications were significantly lower priority SharePoint applications according to those surveyed. SharePoint can be used for collaboration “out-of-the-box” but many organizations struggle with leveraging the platform for managing transactional content, records, and emails with traditional capture solutions.

Portford has integrated SharePoint distribution in our award winning DocuNECT electronic capture platform. DocuNECT can automatically capture electronic files from Folders, FTPs, sFTPs, email, fax servers, and apply your business rules to distribute documents and data directly into SharePoint. DocuNECT’s standard features can be used to migrate documents from file shares to SharePoint and automatically create document folders and document properties based on existing folder/file naming structure. DocuNECT’s advanced capture features can be used to automatically classify documents and extract the data required to instantiate a workflow in SharePoint. SharePoint customers can also leverage DocuNECT’s desktop capture tools such as the Virtual Print Driver and the Windows Explorer integration allowing users to quickly capture and index electronic files.

Don’t miss a live demonstration and overview of DocuNECT can add value to your existing SharePoint implementation:

  • Automatically classify and index TIFF/PDF images and MS Office files based on your business rules
  • Capture files directly from any application using the DocuNECT Virtual Print Driver for SharePoint
  • Automatically capture an unlimited volume of files from Multi-function copiers, fax servers, email, sFTPs and FTPs
  • Quickly implement a distributed capture process using DocuNECT’s intuitive and completely web-based user interface
  • Automatically rotate, clean up, and apply industry leading image compression without sacrificing quality or performance

Who should attend?
End Users and Administrators interested in increasing the value of their SharePoint implementation with any of following applications:

  • Migrate documents from network folders to SharePoint
  • Enable document scanning into SharePoint from network scanner/copiers
  • Automatically kick-off a workflow from emails and faxes received
  • Print electronically from any print enabled application directly into SharePoint
  • Quickly organize and index batches of files from the desktop into SharePoint

When is it?
DATE: April 14th, 2010
TIME: 10:00 to 11:00 am PT/ 1:00 to 2:00 pm ET
PLACE: WebEx

To Register
This is a free event, however registration is limited. If you have any questions, please contact: dan.segura@portfordsolutions.com or call (949) 333-0331.

Keep Track of Capture with the DocuNECT Dashboard

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Portford is pleased to announce the release of the DocuNECT Capture Dashboard (v2.3). The dashboard provides a complete summary of the entire DocuNECT system, including:

1) Alerts for system issues, such as connectors that are not active or running, connectors that have an error, and batches that have errors.

2) Status information can also be emailed. If the email function is switched off an email will still be received if any system issues are found. The email distribution can have multiple email addresses.

3) Provides a System Issues summary section at the top of the HTML and Email that provides areas that contains issues.

4) Monitors storage space, providing a warning if any of the storage locations have less than 25% capacity free.

5) Reports the current version of the database and CaptureLifecycle runtime as well as displaying latest released version from Portford’s web site.

6) Deletes connector logs before a certain number of days to allow a rolling window of connector logs to be kept.

7) Backs up configuration information. All the Cabinets, CaptureLifecycles, and all the “Last Run” Connector Logs. These are also included as attachments on the status email to allow this to be forwarded onto support if required

If you would like information about the new products features please contact your dedicated account representative or email: dan.segura@portfordsolutions.com or visit www.portfordsupport.com.

Electronic Document Capture on the Rise

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Historically paper has been the primary source of document transfer between employees, customers and business partners. Recent studies have shown that the use of electronic documents are on the rise. Whether it is a contract, an invoice, purchase order, order form, or any other document, it makes sense to transfer these documents electronically as it can help to speed up the underlying business processes.

At a recent AIIM roadshow, the AIIM President John Mancini presented the following statistics:

DocuNECT, Portford’s electronic document capture platform, can process a number of different types of document formats from different sources. The business rules defined for processing documents are independent of the document format and can help with the transition from processing paper to processing electronic documents.

If you would like information about the new products features please contact your dedicated account representative or email: dan.segura@portfordsolutions.com or visit www.portfordsupport.com.