Software releases, updates and announcements.

Scanning with DocuNECT Desktop Capture

/in /by

Portford has always maintained that DocuNECT is a solution for capturing electronic documents and therefore we have opted not provide the functionality of actually driving the scanner with our Desktop Capture application. Instead we opted to integrate the Desktop Capture application with software that is already provided by the scanner manufacturers which has significantly improved. […]

Read more

DocuNECT helps one of the largest home builders in the US move towards electronic document capture at the desktop

/in /by

Company Profile
The company profiled in this case study is one of the largest home builders in the United States. Like many organizations today, this home builder was faced with the challenge of trying to get away from managing paper which was labor intensive and time consuming. They embarked on a project to see what solutions were available to capture documents electronically from the desktop, index them and then distribute them to both Microsoft SharePoint and EMC’s Documentum D6 document management systems.

After a detailed software evaluation the company selected DocuNECT, developed by Portford Solutions Group, Inc. The I.T. manager said “This just seemed to provide a different set of tools than the other products. We really wanted to move electronic document capture to the desktop.”

A proof of concept confirmed that DocuNECT met all their desktop capture requirements and worked well with both Documentum and SharePoint. Although the initial need was to implement the Virtual Print Driver, the company’s technical team was impressed with the capabilities offered and quickly began brainstorming other document challenges the platform could be applied to.

The Solution
The company first implemented DocuNECT’s Virtual Print Driver to digitize desktop document capture, which immediately reduced the amount of paper the company was moving between departments. Rather than printing the documents to paper, and then scanning them into Documentum, the documents were printed directly into Documentum using the Virtual Printer Driver. This made the documents quickly available to other users who needed access to them to make business decisions.

The Benefits
The Virtual Print Driver solution had two main benefits:
1) Quickly reduced the amount of paper being managed by the business
2) The documents were available more quickly in the Documentum system for other users to access

DocuNECT v4.6 Released – Making Document Management Easy!

/in /by
  • Document Management – An easy to use central, secure document repository. Perform different actions on documents, such as check out/in, view history, view indexes, view workflows, etc.
  • Role Based Dashboards & Summary Reporting – Business information at your fingertips!
  • Retention Schedules – Apply records retention policy requirements and retention schedules
  • Powerful Search – DocuNECT’s search works either within the cabinet, or across cabinets, against the document indexes and the document content
  • Workflow Automation – Automate existing document based processes inside DocuNECT to increase efficiency and tractability
  • My Documents Feature – Easily access documents you frequently use
  • Integration to Dropbox – Add your Dropbox account to DocuNECT to take your documents with you wherever you go!

Desktop Scanning or Network Scanning – To complement the existing Virtual Print Driver and Desktop Capture you can now easily integrate with software that comes with your desktop or networked scanner