DocuNECT Lifecycle can be configured around any document lifecycle from all different industries and can be utilized whether you have an existing document management system or not. DocuNECT is used to:

  • Map the complete lifecycle of a document.
  • Enhance the capabilities of an existing document management system.
  • Replace a Legacy Document Management system.
  • Migrate documents and data from one system to another

The DocuNECT Lifecycle Explained

DocuNECT Lifecycle Examples

Use DocuNECT to solve different document lifecycle challenges throughout your organization. Here are some of the way DocuNECT is being used to solve problems today:

Print Documents into Your Document Management System

There are situations where the only option is to print. Perhaps you need to print a customer receipt for them to take away with them, or are using a business application where there is not option to easily capture the information into a document so you can archive it. Use the DocuNECT Virtual Print Driver to print documents directly into the document management repository. The index data (required by the document management system in order to correctly classify it) can be performed by the user at the point of printing, or by a central group, or automatically using the Discovery module.

Implement a Distributed Scanning Solution

Scanning solutions have historically been centralized partly due to paper (mail) flowing into the organization to a central location and cost. Traditional scanning solution vendors can be cost prohibitive to roll out to many users. The recent pandemic has challenged us to rethink our approach to working and many companies are either closing locations or allowing employees to remote work. This forces digital transformation as customers need to assess the practicalities of central scanning.

DocuNECT’s model is made for distributed scanning and its low-cost user model allows the functionality to be accessible by everyone. DocuNECT can also capture documents scanned on a multi-function devices to complete the distributed scanning mode.

Migrating Documents from a File-Share

File-shares are still very much in use as they are easy to implement and are often used for archive as it is easier to store it there rather than archiving it the document management system. In some situations this can be a compliance risk as often the document management system is designated as the system of record in the retention policy. The challenge here is to find a solution that can be used to capture all the information necessary to migrate the documents.

DocuNECT can recurse through all the sub-folders of a file-share and classify and index documents based on their filename, folder path and information contained in the content. These index assignment rules can be automated for efficiency and DocuNECT can present certain documents for review in the Work Center to allow users to review the information or provide additional input.

Extend Your Document Capture with DocuSign

DocuSign provides a series of powerful solutions for reviewing and digitally signing documents. You can turn your DocuSign solution into a powerful digital capture solution using DocuNECT’s DocuSign integration. DocuNECT can act as a bridge between the DocuSign repository and the document management repository. Completed envelopes can be downloaded, and documents can be classified and indexed using the DocuSign properties or from information contained in the content of the document itself.

Manage an Invoice Lifecycle