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DocuSign is a powerful electronic signature platform that has revolutionized document processes. Removing the print/sign/return paradigm has created a foundation for companies to kick-start their digital transformation strategies. DocuSign has developed technologies such as PowerForms and Envelope Templates to provide powerful mechanisms for collecting additional data as part of the signature process workflow.
DocuSign is not a permanent archive for documents and these official documents need to be archived into your long-term document management solution so they can continue their workflow or form part of a compliant retention lifecycle.
This can be a challenge as the data captured in the DocuSign PowerForms and Envelope Templates may not sufficiently map to the index/property information used in the target document management system, which creates an integration gap. Many organizations leave documents in DocuSign, or simply download them to an internal file-share.
Bridge the Gap…
DocuNECT is a solution to extract data from different types and formats of documents and present them to different systems. DocuNECT can directly connect to your DocuSign repository, download the documents, extract the necessary data using business rules and then add them to your document management system.
DocuNECT can also assign index/property data from PowerForm fields, Envelope Template custom and system fields.
Creating a Document Chain of Custody…
As DocuSign documents are typically the official copy, using DocuNECT to archive these documents helps to create a chain of custody to provide a seamless audit trail from signature to archive. This is important for regulatory and corporate compliance.